From the Home screen in Exchange Online, click the icon on the top right of the screen. Enter the username and password for your organization’s Microsoft 365 tenancy ID.Ħ. Save the finished template as a TXT file.ĥ. Otherwise, you could end up with incomplete email signatures that look unprofessional.įor a full list of AD attributes, check out this TechNet article. Note: This only works if your Active Directory is up-to-date and complete in terms of all user attributes. These are special tags that add unique elements from each user’s Active Directory account.Įnclose each attribute name with two percentage signs such as %%DisplayName%%. Add Active Directory (AD) attributes to your template. For tips on what to include in a professional email signature, read How to Write Professional Email Signatures (With 20+ Examples).Ģ. Design your default email signature in either HTML or plain text. To create professional email signatures more easily, consider using our Office 365 email signature management solution. Important: This can be very time-consuming. How to create and set up a custom Office 365 email signature All you need to do is follow these instructions below. In this guide, we’ll show you how to create an Office 365 email signature within Exchange Online step-by-step. So, this can’t be left in the hands of your end users.įor IT admins, this usually involves creating an email signature in Office 365 using a transport rule and the native disclaimer function. When done correctly, a professional Office 365 signature setup will make a positive impression on your audiences. If you’re moving to, or are already on, Microsoft’s cloud platform, it’s important to implement an Office 365 email signature template for all users. Since its launch in 2011, Office 365 (Microsoft 365) has become one of the top cloud productivity suites used by businesses worldwide.
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